Tasks

How to Assign a Task to someone else

If your someone that constantly writes a 'things to-do list' on paper or maybe you simply want a way of managing your tasks more effectively and being able to create a 'To-Do' list with due by dates? well now you can and here's how.

Click on 'Task's inside the 'Folder List'. To create a new task, click on the File menu, point to New, and then click Task Request. To assign an existing task, in the task list open the task you want to assign, and click Assign Task.

In the To box, enter the name of the person you want to assign the task to. To select the name from a list, click on the To button.
Fill in the Subject box with an appropriate name for the task being assigned.
Fill in the due date boxes and status as required.
Select or uncheck the Keep an updated copy of this task on my task list check box and the Send me a status report when this task is complete check box.
If you want to repeat the task, click onto the Actions menu, click Recurrence, select the options you want, and then click OK.
In the main body of the task, type information or instructions about the task
Click Send.

Please Note: If you assign a recurring task, a copy of the task will remain in your task list, but it won't be updated. However If you select the Send me a status report when this task is complete check box, you will receive a status report when each occurrence of the task is completed.

How to reassign a task after your recipient declines your request

Presuming the person you send the task to declines your request you may want to reassign it to someone else. So how do you do this? Well here's how:

In your task list, open the declined task by double clicking onto it.
On the Actions menu, click Assign Task.
In the To box, enter the name of the person you want to assign the task to the same way you did before. Remember that to select the name from a list, click on the To button.
Click Send.

How to reassign a task that someone has assigned to you

Open the message that contains the assigned task.
On the Actions menu, click Assign Task.
In the To box, enter the name of the person you want to assign the task to the same way you did before. Remember that to select the name from a list, click on the To button.
Select or uncheck the Keep an updated copy of this task on my task list check box and the Send me a status report when this task is complete check box.
Click Send.

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