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To enable you to
share work more easily with other staff
you have available what are commonly
called “shared drives.” These network
shares have a variety of names, normally
associated with, who can use them and
what they are for.
The staff that have access to the
folders are responsible for all the file
management within that network share. It
would be advisable for you to discuss
with your particular groups and teams
exactly how you want to use your share
in terms of file structure and names for
folders. If you are not systematic and
careful your teams shared drives can
become just as messy a filing cabinet
full of paper work if that is not
managed!
If you are
contributing your own work to a shared
drive, always keep your own personal
copy on your own personal drive. That
way if someone else deletes or makes a
change in error, you can easily restore
the file yourself. It is important that
you delegate who is responsible for what
areas of the team share, just as you
would your paper filing area. |
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