Accounts and Local Accounts
The Recycle Bin
When using network
services it is important to make sure
that you save your work in the correct
place. No work should be saved locally
(on the hard disk of the PC you are
using) you should always save your work
on network drives for two reasons:
administrators are only responsible
for backing up work on your network
drives. If you store important
work locally and it is lost, for
whatever reason, then your
department probably may not be able
to recover the files. Network drives
are backed up every night usually so
files lost on failing servers or
files that you accidentally delete
can be recovered. Of course you need
to be careful with your files, as it
is not a straightforward task for
the backup team to recover your
files from the nightly backups.
Your work will
always be available to you no matter
which PC or site you are using.
Your network drives are always
available as long as the server and
connections to it are working.
Double click on the My Computer
icon on your Desktop. This will take you
to the 'My Computer' dialogue screen.
You can change your View for this window
from View on the menu bar, use
Large Icons, Small Icons, List or
Details to set your preferred view.
Going to tools on the menu bar
and selecting folder options will
allow you to further customise your view
of folders if you wish.
Network drives are also called shares,
as an administrator has to configure
that part of the serverís hard disk for
From the My Computer window you can
perform the required file management
It is very important to organise your
files and folders on any network drive
you have access to. Basic housekeeping
There are a number of different icons
which are displayed in the window:
are used to store files and
enable you to keep certain types
of documents together. For
example you may store all your
reports in a folder called
Folders may also contain other
folders (called subfolders).
To view files and
folders on a particular drive, e.g. C:
drive, double click the relevant icon.
This will display the files and folders
within the drive. To drill down further,
double click on the relevant folder to
view the contents of that folder.
If files (documents)
are displayed, double clicking on the
icon will open the relevant application
and the actual document.
To go back up a level, click on the
Up One Level button
can press the BACKSPACE key to
see the previous folder.
Firstly you need
to select the root folder; e.g. if
you wish to create a folder on the
C: drive or a network then this
drive must be selected.
Click on the
Point to New
then click on Folder
A new folder
named New Folder will appear.
Without clicking away from it type
in the name of your new folder. You
can use up to 255 characters for
your folder name, including spaces.
However, it cannot contain any of
the following characters: \ / : * ?
" < > |
Select the main
folder that you want to create the
Follow the same
steps as above.
Having clicked on the Save button
within an application (e.g. MS
Word/Excel), the following dialogue box
In the Save in box select the
relevant drive/folder from the drop down
If necessary drill down by double
clicking on folder icons until you find
the folder you created
Enter a filename in the File name
box, and then click save.
The document will be saved in the folder
you have specified.
Select the file/folder you wish to copy
Click on the Copy To button
In the Browse for
Folder box, find and select the
folder you wish to copy the file/folder
to by clicking on the plus signs (+) to
open up each level:
Select the file/folder you wish to move
Click on the Move To button
In the Browse for Folder box,
find and select the folder you wish to
move the file/folder to by clicking on
the plus signs (+) to open up each
Right click on the file to be copied or
moved and select Copy or Cut
from the menu.
Go to the destination folder using the
methods described above then right click
within the window and
select Paste from the menu.
To delete a file or folder:
Select it then either press the Del
key on the keyboard OR
Click on the Delete icon on the
message will appear:
ďAre you sure you want to send the file
to the Recycle Bin?Ē
To confirm, click on Yes, otherwise
click on No and the file will remain
where it is.
NB: Files deleted from a floppy
disk or network drive do not get sent to
the Recycle Bin: this is purely for
files deleted from the C: drive.
Accounts and Local Accounts
The Recycle Bin
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