Microsoft Outlook 2000 Menu
Select the ‘Outlook’ icon. Enter
your user name in User Name, The Domain
Name and the password in Password.
Select 'View’ from the toolbar to
change views in Outlook
- This bar may be switched off when not
in use. To add a favourite topic from
pubic folders to the outlook shortcuts,
firstly select public folders, all
public folders then right click on the
folder or file you wish to add and
select the option to 'add to outlook
bar'. The next time you need to look at
this folder you will be able to select
it quickly from your outlook bar instead
of tracing through the folders.
Folder list - The folder lit
enables you to switch between the
different function in outlook, e.g.
inbox, deleted items, calendar. If this
list does not appear it can be selected
from 'view' on the toolbar.
Preview Screen - This can be
selected from 'view' and enables you to
see the content of an email without
opening the email.
Toolbars - Select 'toolbars' from
'view' and tick Standard and Formatting
if these are not selected.
Unread mail will be shown in bold. To
open double left-click. Close the email
by selecting the x button in the top
right-hand corner of the screen. Emails
and attachments may be saved to your
directory (discussed later in this
Double-click on attachment to open. If
you wish to save attachment to your
directory from the menu bar select File,
‘Save As’ and select the drive you wish
to save to, e.g. C:/ drive. Rename file
if necessary and select Save’
To reply to a mail message, select
‘Reply’ icon. To reply and copy the
reply to all recipients of original
email, select ‘Reply to All’ icon.
To forward message (and attachments) to
new recipient, select Forward’ icon.
New Mail Message (or click on
the New Message button
Click on the
To box to enter the recipient(s)
name. The Select Names box
will appear. In the Type Name
or Select from List box, type
the first few letters of the surname
of the person you want to send the
email to. Select the persons name
from the list, click on The To box.
Click on OK. If you want to
forward the email to more than one
person, repeat this step. The name(s)
will default into the To box of your
Enter the subject
of your email in the subject
message, Click on the Send
Before you your
message you may wish to select 'Options’
from the menu bar.
From this screen you
can select Message Settings, Voting and
Tracking and Delivery Options.
Create a new mail message -
addressed to either your
personal or work email
address. Enter 'Holiday
Choice' in the Subject
field. Type a short message
in the main body of the
Select Options from
the toolbar. Select boxes
from Message Settings
so that your email is sent
‘low’ importance’, and
‘confidential’. Select boxes
from Voting and Tracking
- use Voting Buttons and
type Spain;Italy;France; in
the Voting Buttons field.
Select the box to track that
your email has been
delivered. From Delivery
Options enter that replies
should be sent to the email
address of the pc that you
are currently using.
Close Options. Send email.
How to attach a saved
document to an email:
Create a new
message, by selecting File,
New, Mail Message (or
click on the New Message button)
To, Subject box as usual.
Enter any message required in the
To attach a
document, click on Insert,
select File (or click
on the menu bar). The Insert File
box will appear.
Select the file
that you want to attach by clicking
on it (you may need to click on the
drop down arrow next to the Look in
box to select the directory that the
file is in).
Click on the
Create a new email message
addressed to someone such a
friend or family member and
You may be able to recall a message sent
in error before it has been read. With
the message open from the menu bar
select ‘Actions’ and Recall
this message’. You make want to check
the box that will inform you whether the
recall has been successful.
Send a message to a friend
or family member and try and
recall the message sent.
Don't forget to check to see
if the recall was
Select message to be deleted by clicking
on it. From the menu bar select Edit,
Delete. Alternatively select the
Try to keep the number of emails in your
Inbox, Sent Items and Delete box low so
it's easier to manage. Deleted files
will be stored in 'Delete Items’ until
you delete them from this folder.
From the Tools menu select ‘Out
of Office Assistant’. Click in the
‘I am currently out of the office’ box.
Add short message saying when you expect
to return. When you return to the office
select Out of Office Assistant’ and
click on the ‘back in office’ box. There
is also an option to apply ‘a rule’. For
example, you could select an option so
that any messages from Robert Smith
would be forwarded to your assistant
while you are away from the office.
Right-click on ‘Inbox’. Select
New folder’. Name folder. Right click on
a message and ‘drag and drop’ the
message into new folder. You can select
‘move’ or ‘copy’ to new folder. You
should select ‘move’ as to ‘copy’ would
double the size of your Inbox.
Help Menu and Office Assistant. (Turn
off Office Assistant [Options] to access
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